Executive Assistant

Deskripsi pekerjaan

We're looking for an **Executive Assistant** to support our **Head of Banking & Expansion APAC** and offer light support to other senior members of **APAC Leadership Team**. This role will be based out of our Singapore office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world. As a member of the **BOSS (Business Operations and Support Services) team**, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward. ### Executive Partnership & Strategic Support - Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact. - Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance. - Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion. - Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work. ### Operational & Logistics Excellence - Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation. - Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets. - Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems. - Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion. ### Event Leadership & Culture - Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration. - Culture Champion: Positively contribute to making Wise a great place to work. - AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.